Meritor is committed to providing privacy protection of employee data
maintained by the company. It is Meritor’s intention to comply with all local
data protection regulations worldwide including the European Commission’s
Directive on Data Privacy. The company will certify annually with the U.S.
Department of Commerce that Meritor is in compliance with the safe harbor
framework approved by the European Union. Compliance with the safe harbor
framework demonstrates the adequate privacy protection required by the European
Meritor maintains a global Human Resource Information System (HRIS) to manage
and administer the company’s human resources. The database for the HRIS is
located at Meritor’s North American data center. The system provides a benefit
to the company and employee and is used to support payroll, improve training
programs, monitor workplace health and safety, and supports the company goal of
being the “best place to work.”
Notice: Employees are asked to provide personal data upon acceptance of
employment for the purpose of compensation including fringe benefits and other
tasks related to the operation of the company. Employees may request to review
their personal information maintained in the HRIS by contacting the Human
Resource Representative for their location. Employees should direct any inquires
or complaints, regarding personal data, to their local HR Representative.
Choice: There are situations when personal data are transmitted to third
parties to provide compensation, fringe benefits, or to satisfy home country
government reporting requirements. Prior written consent of employees will not
be requested for this employment related data. Meritor will not provide personal
data to any other third party without the prior written consent of the employee.
Onward Transfer: Personal data transferred to third parties acting as an
agent for Meritor will be required to either subscribe to the safe harbor
principles or enter into a written agreement with Meritor requiring the third
party to provide at least the same level of privacy protection as is required by
the relevant principles.
Security: Access to the HRIS is controlled by a log-on sequence and requires
users to identify themselves and provide a password before access is granted.
Users are limited to data required to perform their job function. Security
features of the HRIS software and developed processes are used to protect
personal information from loss, misuse, and unauthorized access, disclosure,
alteration and destruction.
Data Integrity and Access: Employee data maintained by the company will be
used for the sole purpose of supporting company operations and providing
employee benefits. Meritor HR and Payroll processes include tasks and procedures
to keep personal data accurate, complete, and current. Employees have the option
to review personal data by contacting their local HR representative. As part of
the review process, employees can correct, amend, or delete that information
where it is inaccurate.
Enforcement: Annual reviews of this policy and principles will take place as
part of the certification process with the U.S. Department of Commerce. Meritor
will include internal compliance reviews as part of the company internal audit
process. Employees should forward any complaints or disputes regarding personal
data protection to their local HR Representatives. Complaints or disputes that
cannot be remedied by the local HR Representative should be forwarded to the
Business Standards Compliance Committee located at:
2135 W Maple Road
Troy, Michigan USA
Meritor agrees to cooperate with (local country) data protection authorities
to resolve disputes with employees that cannot be remedied directly with the